One Operational System for Running Buildings.
Building management involves more than maintenance. Every day you're coordinating people, work, and information across multiple systems. BOS brings your entire building operation into one connected platform.
Every day you coordinate
- tasks
- contractors
- inspections
- operational events
- occupants
- access
- documents
- asset information
Most teams manage this with
- spreadsheets
- emails
- phone calls
- whiteboards
- disconnected software
That's why things get missed, delayed, or assumed.
BOS connects your entire building operation.
At the centre of BOS are assets, tasks, workflows, operational events, and live field updates. Everything stays connected.
The BOS Operational Workflow
Five connected layers. One continuous loop.
Assets
Every operational item in the building can be managed inside BOS.
- HVAC
- Electrical systems
- Fire systems
- Pumps
- Doors & access systems
- Shared facilities
- Plant equipment
- Parking systems
- Common area infrastructure
Each asset stores:
- location
- service history
- documents
- inspections
- photos
- warranties
- operational status
The building becomes operationally visible.
Workflows
Assets can automatically trigger workflows based on:
- schedules
- inspections
- operational events
- compliance requirements
- or asset type
Examples:
- Monthly HVAC inspections
- Fire compliance workflows
- Preventative maintenance schedules
- Shutdown procedures
- Cleaning workflows
Work is generated automatically instead of manually coordinated.
Tasks
Tasks are distributed to:
- internal teams
- contractors
- cleaners
- technicians
- operational staff
Tasks include:
- site information
- access details
- photos
- documents
- checklists
- operational instructions
Everyone has the information they need before arriving on-site.
Verification
Work completed in the field updates BOS in real time. Contractors and staff can:
- upload photos
- complete inspections
- submit reports
- update asset conditions
- confirm operational status
All from:
- mobile, on-site, in real time
What happens on-site is captured immediately.
Updated Asset State
Once work is completed:
- asset records update
- inspections are logged
- compliance status changes
- operational visibility improves
- workflow history is retained
Result:
- The system reflects the actual state of the building.
The building stays operationally accurate — continuously.
One continuous operational loop.
Assets
Operational Workflows
Tasks & Inspections
Mobile Field Updates
Verification & Documentation
Updated Asset State
Continuous Operational Visibility
One platform. Every part of the operation.
Documents are linked directly to buildings, assets, workflows, and occupants — so context never gets lost.
Tasks
Manage:
- reactive maintenance
- recurring work
- inspections
- defects
- shutdowns
- operational requests
Assets
Track:
- asset locations
- service history
- compliance
- photos
- warranties
- operational condition
Contractors
Coordinate:
- work assignments
- updates
- compliance documentation
- field communication
Operational Events
Schedule and track:
- cleaning
- inspections
- garbage collection
- shutdowns
- contractor works
- building disruptions
Occupants
Manage:
- notices
- parking allocations
- access passes
- operational updates
- building communication
Documents
Store:
- manuals
- reports
- certifications
- compliance records
- notices
- operational documentation
Updates captured directly from site.
Building managers and contractors can update tasks, complete inspections, upload photos, submit reports, and verify work from mobile while on-site.
Most operational information gets lost between site work, emails, and office systems. BOS connects field activity directly into the platform — so operational visibility stays live and accurate.
- Update tasks on-site
- Complete inspections from mobile
- Upload photos & reports
- Verify work in real time
- Sync directly to assets & workflows
See what needs attention — across the whole building.
Track overdue work, contractor activity, inspections, compliance, operational events, and unresolved issues from one operational dashboard.
Live oversight
Real-time visibility across all sites and assets.
Less chasing
Status updates flow in automatically from field work.
Always compliant
Inspections and certifications stay current.
Notices & document automation.
Generate and distribute maintenance notices, shutdown alerts, inspection updates, and operational communication directly from BOS.
- Targeted to occupants
- Targeted to owners
- Targeted to contractors
- Targeted to affected areas
→ Communication becomes part of the workflow.
Connected occupant operations.
Manage tenants, residents, owners, parking, access passes, and occupant records within the same operational platform.
- Notices via BOS portal
- Documents via BOS portal
- Operational updates via BOS portal
- Building information via BOS portal
Buildings become easier to manage and easier to trust.
Before
- Spreadsheets and emails
- Manual follow-up
- Disconnected contractor updates
- Limited operational visibility
- Scattered documents
- Reactive operations
After
- Connected workflows
- Real-time field updates
- Centralised operations
- Live operational visibility
- Asset-driven workflows
- Integrated communication
Designed for real building operations.
See How BOS Works Across Your Building Operations.
Reduce operational friction. Improve visibility. Keep everything connected.