Keep occupants informed. Operations connected.
Managing a building isn't just about maintenance. It's coordinating tenants, occupants, owners, access, parking, communication, notices, and day-to-day building activity.
Most buildings still run this through spreadsheets, emails, folders, and disconnected systems — so information gets lost and teams spend their time chasing details.
BOS brings occupancy, access, communication, and operations together into one connected platform.
- Tenants
- Occupants
- Owners
- Access passes & key swobs
- Parking allocations
- Notices & communication
- Operational events
- Documents
Occupant operations run on manual workarounds.
Tenant records in spreadsheets. Parking allocations tracked separately. Access passes managed offline. Notices created manually. Communication spread across email threads. Important documents difficult to locate.
→ Occupancy operations become time-consuming and difficult to manage.
- Repetitive occupant requests
- Manual record updates
- Resending the same documents
- Constant follow-up
- Access managed offline
- No live occupancy view
Occupants, access, and operations — together.
Manage tenants, occupants, owners, parking, key swobs and access passes, notices, documents, operational events, and communication from one operational platform.
→ Occupancy operations stay connected to the building itself.
Self-service access to building information.
Provide secure portal access for tenants, occupants, and owners. View notices, access documents, review parking allocations, see operational events, submit requests, and stay informed about building activity.
→ The right information is always accessible to the right people.
- Notices & updates
Latest building communication in one place.
- Important documents
Lease, building info, and reference docs on demand.
- Parking allocations
Visibility into bays and assignments.
- Operational events
What's scheduled, when, and how it affects them.
- Submit requests
Raise issues without sending another email.
- Stay informed
Building activity surfaced clearly.
Building communication without the back-and-forth.
Send maintenance notices, planned shutdown updates, inspection alerts, operational announcements, and access notifications directly through BOS — with a full record of sent notices, acknowledgements, and history linked to the building and occupant.
→ No more searching through inboxes.
- Maintenance & shutdown notices
- Inspection & access alerts
- Operational announcements
- Centralised communication history
- Acknowledgements tracked
- Linked to building & occupant
Generate personalised notices automatically.
Create and distribute entry notices, maintenance notifications, parking updates, compliance communications, and operational announcements using reusable templates — automatically personalised for tenants, occupants, owners, or contractors.
→ Reduce repetitive admin and manual document editing.
- Reusable templates
- Auto-personalised per recipient
- Entry & maintenance notices
- Compliance communications
Occupant & building documents, organised.
Store and manage lease documents, building notices, access forms, compliance records, occupant agreements, parking records, and operational documentation in one connected system — linked to buildings, occupants, access records, and operational activity.
→ Documents stay accessible and easy to manage.
- Leases & agreements
- Compliance records
- Access forms
- Parking records
- Operational documentation
- Linked to building & occupant
Know who has access to what.
Manage key swobs, access passes, parking allocations, storage areas, and occupant-linked assets from one place. Track active occupants, allocated access, parking usage, and occupancy-related assets in real time.
→ Clear visibility without spreadsheets and manual tracking.
- Key swobs & access passes
- Parking allocations
- Storage & shared areas
- Live occupancy records
Keep occupants informed about building activity.
Track and communicate carpark cleaning, garbage collection, window cleaning, contractor visits, inspections, shutdowns, and planned works through a shared operational calendar — and notify affected occupants automatically.
→ Occupants stay informed without manual follow-up.
- Shared operational calendar
- Contractor visits & shutdowns
- Automatic occupant notifications
- Cleaning & service schedules
Occupancy shouldn't be separate from operations.
BOS connects communication, access, operational events, maintenance, documents, and occupant records into one operational system.
→ Everyone works from the same source of truth.
From scattered admin to connected occupancy.
Without BOS
- Occupant records in spreadsheets
- Manual notices and emails
- Access managed offline
- Parking tracked separately
- Repetitive communication
- Documents difficult to locate
With BOS
- Centralised occupancy operations
- Self-service occupant portal
- Automated communication workflows
- Connected access and parking records
- Real-time operational visibility
- Organised document management
→ Occupancy coordination becomes simpler, faster, and easier to manage.
Why teams choose BOS.
Not because they need another tenant system. Because they need connected building operations, clearer communication, less manual admin, and better visibility across occupants and access.
Built for modern building operations
BOS connects occupants, communication, access, documents, operational events, and building activity into one operational platform.
Simplify occupancy & access across your buildings.
Reduce admin. Improve communication. Keep occupants connected.